Guidelines / Submissions

Introduction

• Contribution type

  • Cover submission: Cover of an original listed in the database. Submitted data are integrated with the SHS database.

  • Generic submission: Cover of an original unlisted in the database. Data is just a text field.

• Status

  • Closed: Either Processed or Rejected

  • Incomplete: The submission was too incomplete to be processed and was rejected.

  • Need info: The contributing user needs to supply more information in order for the contribution to be processed.

  • Incomplete: The submission can't be processed due to lack of data, and contributing user has made sufficient efforts to research available data

• Workflow

Guidelines

• Any editor is free (and very welcome) to process as many user submissions as he wants, and to choose which one he wants to process.
• All editors have to process at least 1 submission for every 275 performances they create, except if their submission processing rate is already higher than 2%. (NB: These are the parameters set on June 8th, 2020, they may have been tweaked since). These thresholds have been put in place in order to:
  • Clear some backlog.
  • Encourage positive interactions between editors and contributors.
• Always use the "Create performance", "Create release" (if available) and "Create translation" (if applicable) buttons. This will link the database entry to the submitting user.
• Linking overlooked submissions to database entries
• Duplicate submissions
  • Process the oldest submission
  • Reject the newer submission + including a link to the older submission
• Need info
  • When you request more information from a submitting user, please specify which piece of information is missing.